Month One

Area Extension Director/Baltimore City Extension Director

✔TaskDate Completed
▢Set up cluster meeting (for the specific program area) in collaboration with Program Leader. 
▢Review UMD College of Agriculture and Natural Resources (AGNR) Strategic Plan and Initiatives 
▢Discuss UMD Policies reviewed on UME Answers 
▢Review UMD Faculty Policies 
▢Review UME Strategic Plan 
▢Review the Administrative Services website 
▢Explain UME Forms on UME Answers 
▢

*Train on Compliance

  • Describe the Affirmative Action process and related record-keeping
  • Review College of AGNR UME Compliance
  • Explain and demonstrate the Compliance Central File.
  • Discuss approaches for reaching diverse audiences and how to document the efforts for the Compliance file
  • UMD Digital Accessibility Guidelines
 
▢Explain Extension Advisory Committee/Board and its function. Populate Upcoming meeting dates on Google Calendar. 
▢Review ongoing/annual UME county events and expectations for faculty member involvement. 
▢Review expectations for county-based UME-Annual Reports 
▢Discuss various agencies to begin networking. 
▢Orient faculty member to community and set up meetings with local collaborators. 
▢Provide email subscription information for relevant county activities (e.g., news and alerts), as appropriate. 
▢Explain county government structure and expectations. 
▢Write bio/intro w/photo for local newspapers and UME Newsline. 
▢Complete UMD online bio and add a photo. 

Program Leader (In-Person)

✔TaskDate Completed
▢Review basic program development process including community scans and asset mapping to determine needs to address. 
▢Review Extension Programming Framework for program area. 
▢Have an in-depth discussion of statewide initiatives (including UME strategic plan, action or work teams, signature programs, etc.) 
Reporting Procedures
▢Explain Faculty Reporting Expectations 
▢

Individual Extension Plan (IEP)

  • Assist in developing program priorities within state identified priorities and cluster needs                   
  • Assist with development and implementation of one-year plan of action
  • Review IEP documents
  • Identify local needs and develop a draft IEP to submit to C/AED and PL before next month’s meeting
 
▢

Teaching Effectiveness (Immediate submission to Field of Operations office)

 
▢

University of Maryland Extension Reporting System (UMERS)

  • Explain UMERS and expectation of monthly entry
 
▢Impact Statement 
▢Curriculum Vitae (CV) 
▢Self-Evaluation process & form 
▢Faculty Activity Reporting – Watermark Faculty Success 
▢

Annual Faculty Review (AFR)  (Conducted March-April)

  • Discuss the Annual Faculty Review Process including CV development, UMERS entry, impact statements,self evaluations, teaching effectiveness, etc.
 
▢

Discuss Promotion and Tenure process (tenure-track faculty).

  • Policy
  • Helpful documents
  • Criteria
  • View recorded training
 
▢

Review mentoring process

  • Identify an experiential mentor and a programmatic mentor.
  • Review UME mentoring guide
 
▢Discuss areas and opportunities for potential professional development during the year, and available state funding. 
▢Explain purposes, format and responsibilities of annual statewide training conferences including: workshops, conferences, and regional trainings 
▢Set next month’s call. Date: ________________ Time: ________________ 

Support Staff

✔TaskDate Completed
▢Explain programmatic budget process, EAC/EAB, Pcards, Tcards, etc. 
▢

*Reinforce the Affirmative Action process and provide electronic copies of the AA statement, special assistance statement, official UME logos, and training log

 

Program and Organizational Development (POD) Unit Meeting

✔ Task Date Completed
▢ Schedule meeting with POD team for overview of services and resources  
▢

Discuss Extension Academy and Onboarding

  
▢ Introduce expectation of establishing baseline data via Needs Assessments  
▢ Discuss required training for IRB and CITI  

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