Every year UME faculty and staff undergo annual performance evaluations and develop goal setting plans. Staff members complete this through the Performance Review and Development (PRD) process. Faculty members complete this through the Individual Extension Plan (IEP) process and the Annual Faculty Review (AFR) process.

Staff Performance Review and Development Process (PRDs)

THE PERFORMANCE REVIEW AND DEVELOPMENT PROCESS (PRD) is a system of performance management that is a mechanism to provide ongoing interaction, recognize good performance, and offer training and development opportunities for UME staff members.

Questions about the PRD review or expectation-setting process should be directed to the ADO office or University Human Resources for links to the appropriate forms and trainings

Faculty Individual Extension Plans (IEPs)

The 2020 program planning year started a new five-year planning cycle (2020-2024) for University of Maryland Extension. All UME faculty, along with campus-based faculty with extension appointments,  are required to participate in the UME program development and planning, evaluation, and reporting process. 

Sound planning and reporting identifies how Extension programs are directed and what accomplishments and impacts have occurred as a result of these efforts.

Detailed planning and reporting can help maximize limited human and fiscal resources allocated to the development, delivery, and evaluation of Extension educational and teaching efforts.

Impacts and successes of UME programs are necessary as we communicate with the general public and public officials on important budgetary issues discussed in the U.S. Congress, the Maryland General Assembly, and by county/city councils and commissions.

Accountability and program impact information is also shared with our Extension partners across the state and country.

UME receives funds from federal and state appropriations for which there is accountability for both the fiscal expenditures and for what has been achieved with the resources. UME is required to provide an accountability system that documents program outcomes achieved on an annual basis.

Systematic planning and reporting are required of all UME faculty, along with campus-based faculty with extension appointments, to meet Federal program guidelines including, but not limited to the Smith-Lever Act, the Agricultural Research, Extension and Education Reform Act of 1998 (AREERA), and the Government Performance and Results Act of 1993 (GPRA).

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IEP Documentation and Training 

Annual Faculty Reviews (AFRs)

Each year UME faculty are evaluated on their accomplishments in the areas of scholarship, teaching, service. The specific documents* that will are used for the Annual Faculty Review (AFR) process include:

1.     Approved Individual Extension Plan (IEP) for the year under review

2.     University of Maryland Extension Reporting System (UMERS) data

3.     Teaching Effectiveness Data

4.     Curriculum Vitae (CV)

5.     Faculty Self-Evaluation Form

6.     Impact Statement Report

7.     AEDs/BCED and Program Director Input

8.     Enrollment Data (4-H faculty only)

 

Additionally, there are program specific and University required reporting requirements that UME faculty must complete.  Some of these reports may be used as part of the evaluation process, others are outside of the evaluation process.

Considerations for Annual Ratings

This summary is an assimilation of performance examples and guiding principles of the Annual Faculty Review (AFR) process and should not be construed as a binding document regarding AFR ratings. This summary is meant to provide some examples of things administrators consider when developing the AFR Rating. It should not be inferred from these examples that all of these must be accomplished in any given year or that an omission of a specific example implies that work may not be relevant. Program leaders and area and city Extension directors work closely together in the process of the annual evaluation.

2021-2022 Annual Review Calendar

Dates of  Importance

 2021

April

Initial expectation setting for all employees for the Performance Review Development Process (PRDs)

October–November

Midway feedback meeting for all employees with PRDs

October 15

County/city-based faculty provide their Individual Extension Plans (IEPs) to the area/city Extension directors (A/CEDs) for review

UME state specialists provide their IEPs to the program leaders (PLs) for review

Department specialists provide IEPs to department chair and PLs for review

October 29

A/CEDs provide feedback to county/city-based faculty

Department chairs and/or PLs provide feedback to specialists

November 1–12

County/city-based faculty members make changes based on the feedback from A/CEDs

Specialists make changes based on department chair and/or PL feedback

November 12

2022 IEPs due in Activity Insight

December 3

PLs provide feedback to faculty on IEPs

December 15

All 2021 teaching effectiveness data due

4-H Enrollment data for 2021 due (4-H educators only)

December 17

IEP final submission by faculty due

2022

January 14

Updated curriculum vitae due

Self-evaluation due

Impact Statement Report due

All 2021 data must be entered into UMERS

Final approval of IEPs by PLs

February 7

A/CEDs and program directors submit their evaluations

February 15

Aggregated 2021 teaching effectiveness data will be sent to educators and stored in a Box folder for faculty evaluations

March

PLs will review and discuss faculty evaluations with A/CEDs and program directors

PLs meet as a group with associate dean/associate director of UME to discuss faculty ratings and consistency

All employees with PRDs complete self-assessments and meet with supervisors for end-of-cycle reviews

March–April

PLs deliver final evaluations to faculty