First, THANK YOU for the time you give as a Carroll County 4-H Club Leader. We know being a leader takes many hours throughout the year to ensure your 4-H families know everything that is happening within the Maryland and Carroll County 4-H Program.
Reserving Buildings with the Carroll County Ag Center -
Whenever your club has a special speaker, participates in a service project or participates in a fun activity, make sure to work with your club reporter. Have the club reporter send anything newsworthy to the local paper, along with sending a copy to one of the 4-H Educators to share their articles through our Extension Website and on social media. We would love to hear from your clubs!
Every year we have to complete all necessary paperwork to meet Maryland 4-H Guidelines to stay a club in good standing (criteria for a good standing club - 5 members from 3 different families and you must have 2 UME Volunteers to lead the club).
Club Financials - In working with the Maryland 4-H Foundation, the Carroll County 4-H Program must provide financial information for ALL Chartered 4-H Clubs. The 4-H Financial Year runs from July 1st - June 30th. At the end of the financial year, a annual financial summary form must be completed along with the club treasurer’s book. Remember that ALL bank statements need to be included.
IRS Filing - ALL 4-H Clubs must file a 990 e-postcard with the IRS. This is a required item for all 4-H Clubs that hold an EIN. If your club carries under $50,000 they can file online at: https://sa.www4.irs.gov/epostcard/
Club Charter Renewal Form - You will be provided this form at the Annual Club Leader Meeting in the fall of each year. Please ensure we have all of the documentation on file to ensure we can sign off on your charter renewal.
Property Inventory Form - Even if your club doesn’t own any type of property, this form is still required to be submitted to the Extension Office by the set deadline.
Club Bylaws - Club bylaws must be presented and voted on in every 4-H club. Bylaws need to be reviewed every 3 years within the 4-H Club. These bylaws should be presented at one club meeting and then they can be voted on at the next club meeting. There needs to be a minimum of 30 days for club members to be presented the club bylaws before a vote is taken on them.
Public Relations Effort Form - This document is used to check all clubs are marketing their clubs throughout the year to the community.
Affirmative Action Form - All of our clubs are open to all youth and volunteers to be active in any of our 4-H Clubs.
Club Program Book/Planning Report - All 4-H Clubs must submit their yearly plan to the Extension Office. This plan shows the educational programs scheduled at monthly club meetings.
Club Secretary Book - Each club secretary keeps track of attendance of club members at each meeting, along with an accurate record of meeting notes. The secretary book helps in assisting the club secretary in what records they need to be keeping.
New Clubs - Anyone who would like to start a new 4-H Club in Carroll County needs to contact the Carroll County Extension Office and talk to one of the 4-H Educators. There are several things to be considered when starting a new 4-H Club.