University of Maryland Extension

Risk Management

Maryland 4-H Youth Development Risk Management Checklist


Site chosen meets the following Safety Requirements

Provides a safe environment for participants.

Accessible for individuals with disabilities and special needs.

Emergency exits clearly marked, unlocked and easily accessible.

Emergency equipment exists and is accessible if needed.

Aware of other groups using the facility and any potential conflicts.

Site chosen meets the following Liability Requirements

Obtain facility use forms, agreements and/or contracts from management of the facility chosen. Send form/agreement/contract through appropriate channels for review and proper signature.

TRANSPORTATION (If parents are not providing transportation for own child or minor is not providing own transportation. Encourage parents to bring own child or make arrangements for transportation.)

Required for All Drivers

Meet all requirements set forth in University of Maryland Transportation Policy for Employees & Volunteers.

Copy of driver’s license and insurance on file with event coordinator or local Extension Office.

All drivers oriented of planned route, provided with maps and directions, have set meeting times & destinations and ability to communicate by cell phone or two-way radio.

Required for All Participants

Wear seat belts at all times.

Refrain from behavior that is distracting to the driver.


Participant Health Related Requirements:

Signed Health History Form with emergency contact information for each participant (minor and adult) and accessible by person(s) in charge.

Access to health care in emergency is known and understood even when traveling out of town.

Current and up-to-date First Aid kit available.

Health and/or accident insurance secured. (i.e. – American Income Life)

Incident or accident report forms available for use by person(s) in charge.

Nurse, EMT, CPR trained personnel, Physician available on site or on call.

Unexpected Situations Planned For:

Plan for unexpected weather (i.e. access to shelter, means to contact parents of changes in location, etc.)

Two way radios and/or cell phones carried and used for emergencies and on-going communication.


Supervising Adults and/or Teens:

Volunteers and/or chaperones selected through the Maryland Cooperative Extension Volunteer Process and meet all requirements.

Volunteers and/or chaperones oriented and trained of their roles, working with youth, emergency procedures and event/activity responsibilities.

Provide an adequate number of screened chaperones (1 adult for 1-10 youth per state guidelines).

Take steps to ensure safety of youth and adults from suspicions of child abuse, mishandling of funds, or mishandling of emergency situations.

All medications are accounted for and secured with medical personnel.

Parents of Participants:

Parent Orientation (face-to-face or in writing) conducted including purpose of program, rules and policies for participation, safety and emergency procedures, etc.

Drop-Off & pick-up procedures communicated to parents (Restricted & Early Release Forms).

Sign permission to participate or informed consent forms for child.

Understand financial obligations and pay any required costs by deadlines.


Process in place for youth to sign “in” and “out” of a program.

Make sure that participants know how to handle equipment properly and safely.

Organize event to prevent injury, fatigue, or undue stress to participants.

Overnight Event:

Follow Standards for 4-H Overnight Programs and Events.

Modified from Ohio 4-H Youth Development Risk Management Checklist, by Ryan Schmiesing, OSU Extension, Associate 4-H

State Leader & Patty House, OSU Extension, 4-H Educator, Clark County.

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